Find a professional wedding service provider near you

We're getting married on 22 August 2026 and we're looking for a calm, organised person to be our on-the-day coordinator — the one who keeps everything (and everyone) moving so we can actually be present. The day at a glance: 50 guests, two venues and both are booked, the day is mapped out — we just need someone to run it Already locked in: venues and catering, photographer, videographer, wedding content creator, hair, and our own playlist for the reception. Bride is doing her own makeup. We're not hiring entertainment. Where we need you: Vendor wrangling — being the point of contact on the day so we're not the ones answering "where do I park?" five minutes before the ceremony Family photos — gently herding the right people into the right shots at the right time (we'll give you a shot list) DIY setup — we've kept the decor simple and personal; we'll need help getting it into place Timeline keeper — making sure we hit our marks without it feeling rushed About us: We're easygoing, organised, and not looking for a full wedding planner — just someone capable, warm, and unflappable to take the load off on the day itself. If you've coordinated weddings, run events, hosted at venues, or stage-managed in another life, we'd love to hear from you. In your offer, please include: A brief note on relevant experience (formal or informal — events background counts) Your availability on 22 August 2026 (we'd estimate around 8 hours on the day) Whether you can do a short prep call in the weeks before Looking forward to hearing from you!

We need an on the day wedding coordinator/assistant

All around on the day wedding coordinator

I am looking for an on the day wedding coordinator. I will have set tasks laid out for the day and will require someone to make sure vendors and guests are at the right place at the right time. We are getting married on our farm and will require someone from 1pm to 7.30pm. Looking for someone with event coordinator experience and RSA.

Hey lovely, I am looking for a day of wedding coordinator with professional experience in project management or similar. Kindly let me know why you would like to assist us in this day. I look forward to hearing from you. Assignment will include: Run sheet management, minimal photography management and answering questions according to provided information.

Hi there, I came across your profile and saw you have experience in event management, and I was wondering if you’d be open to assisting with coordination for my wedding. Ideally, I’d be looking for help with some set-up in the morning, including arranging ceremony chairs and tying bows to the aisle chairs (around six), as well as setting up reception tables with tablecloths, vases, candles, plates, and cutlery. I’d also need help setting up a champagne tower and welcome sign. From there, I’d love some light coordination support — guiding vendors like the DJ, celebrant, and caterers on where to go, assisting guests with directions, and liaising with the caterers to ensure things like the cocktail grazing table are set up nicely. There may also be a few small things like cake setup and any last-minute details. Please let me know if this is something you’d be interested in and your availability/pricing. 35/40 ppl $45 p/h Thank you so much! Kayla

Looking for someone to help coordinate my wedding on the day. Everything is booked in and vendors are locked in. It would just be the coordination of the runsheet and ensuring all items are in their correct place. Wedding is taking place in the rocks on the 10th of the 10th 2026

On the day wedding coordinator

Coordinate with florist at church (in Randwick), then move items between church and reception venue in Rosebery. Set up at reception venue

Needing an on the day wedding coordinator, need to meet up a few months prior to organise

Home wedding that requires a coordinator through out the day from 11-3pm

Hi, Looking at options for a on the day coordinator for my wedding in December 2026 - it will be to assist with overall coordination of the day including; -Liaison with suppliers and venue staff on the day -assist with any setup, guest flow, and timing management - also will be beneficial if also can assist with styling /floristry Wedding will be based in Bargo NSW - event running from 2:30pm until 11pm.

We’re looking for an organised, calm and reliable person to help coordinate our backyard wedding on Friday 29 January 2027. Everything is planned — we just need someone on the day to keep things running smoothly so we can actually enjoy it. This is not a full planner role — most of the work is done! We mainly need someone to manage timings, help oversee setup, and handle the changeover from ceremony to reception. ⸻ Event details • Location: Private property in Mount Duneed (Geelong area) • Date: Friday 29 January 2027 • Guests: ~80 people • Ceremony: 2:30 pm (guests arrive from 1:30 pm) • Cocktail hour: 3:00 pm • Dinner & dancing: From 5:30 pm • Finish: Around 10:30 pm ⸻ Hours needed Approx 9:00 am – 10:30 pm (happy to discuss shorter or split shift if needed). The morning will mostly be light supervision, setup checks, and coordinating deliveries — the main focus is smooth transitions once guests arrive. ⸻ Key responsibilities Morning setup (with some family help): • Oversee styling and placement (signage, flowers, menus, favours, etc.) • Check and coordinate deliveries: tables, chairs, dance floor, glass hire, toilets, bar setup • Make sure AV and lighting are ready for the evening • Help with minor finishing touches (e.g. umbrellas, arch, photo booth area, grazing table setup) During the day: • Welcome and brief any vendors (food, bar, celebrant, photographer, etc.) • Keep the timeline on track (ceremony, cocktail hour, dinner, speeches, dancing) • Coordinate the ceremony → reception changeover (chairs, bar, lighting, etc.) • Keep an eye on drinks and food stations, check guests are comfortable • Be the go-to person for any little problems so the couple and families can relax End of night: • Oversee pack-down of any hire items • Ensure personal items, gifts, and valuables are safely stored • Quick tidy / end-of-night check before leaving

Wedding coordinator for the day, inquiring for options

Hi all I’m planning my wedding for March next year and I’m looking for the best deal for on the day wedding coordination. Honestly, I wouldn’t have any clue what to do as the bride on the day haha such as when the first dance happens at the reception, when to sit down and eat and when to get up and dance again, lighting control at the reception, when to turn the dance fog on.. little things like that. So was looking for an on the day coordinator that could help me with this. Not looking to book yet, just looking at pricing. Please add business name when submitting offer or question and I will contact you :) Thanks!

Hi! Our wedding is 8 Nov and we'd love an on the day coordinator to ensure back of house is running smoothly. It's 32 people and at home across two locations, Linley Point and Glebe. Everything will be set up + styled, but we'd like someone to help with : 1. Troubleshooting on the day / ensuring everything runs smoothly 2.Ceremony Vendor Coordination - serving as the single point of contact for two vendors (Celebrant, Waitstaff), overseeing set up and breakdown, troubleshooting any vendor issues and ensuring deliveries arrive at the correct time 3. Ceremony flow - cuing music and processional timing, coordinating with officiant, and the wedding party, managing transitions between ceremony and cocktail hour 4. Reception Vendors - opening up the house for the reception + ensuring two vendors (Florist and chef) can have access to the house. Thank you!

We are looking for a reliable and organized event coordinator to help with our small, informal wedding party on 29th Nov 2025 at Glenbarr Homestead. Our celebration is a relaxed, cocktail-style party, and we need someone on the day to help ensure everything runs smoothly. Your duties would include: - Vendor check-ins: direct catering team and other vendors as they arrive. - Guest direction: help guide guests to the correct areas and answer basic questions. - Logistics: make sure the day stays on schedule and troubleshoot any small issues that may arise. - General assistance: be our extra set of hands for any last-minute needs. If you are an event management student, a recent graduate, or someone with experience in hospitality or event coordination who is looking to build your portfolio, please reach out to us. Let us know your hourly rate and a little about your experience :)

We are organising a small intimate wedding on 13th March Looking for someone to be the go to person on the day, organising suppliers and ensuring the day runs smoothly It will be from 12-4pm

Job: Wedding Coordinator / On-the-Day Event Manager Date: Sunday 9 November 2025 Time: Approx. 8:00 am – 8:00 pm (around 12 hours, with breaks – timings flexible as final schedule is still being confirmed) Location: Royal Botanic Gardens Sydney – Lion Gate Lodge Details: We are looking for a reliable wedding coordinator to oversee our wedding day. You’ll be the go-to person on site, working alongside our stylist, caterer, musicians, photographer, florists, and bartenders to make sure everything runs smoothly so we can relax and enjoy. Your responsibilities will include: - Overseeing deliveries and supplier set-up from the morning (stylist, hire items, caterer, florals, musicians etc.) - Making sure the ceremony and reception spaces are styled and ready on time - Coordinating the day’s timeline (ceremony, canapés, dinner, speeches, cake cutting, first dance) - Acting as the main point of contact for suppliers and bridal party - Troubleshooting discreetly (wet weather plan, timing shifts, moving items, guest queries) - Helping transitions (ceremony → reception, speeches → dancefloor) - Supporting pack down handover to suppliers as your shift finishes in the evening Requirements: - Experience coordinating weddings or events (references a plus) - Strong organisational and people skills - Calm, proactive and professional - Comfortable managing a full day with good energy What we’ll provide: - Detailed run sheet & supplier contact list before the day - Meals, drinks, and breaks - Support from the stylist team + bartenders

Hi i am looking for an on the day wedding coordinator to coordinate vendors and guests on the day. No other planning needed for the wedding. Venue is at Clunes. likely need someone from sometime in the morning until after an early dinner and speeches. thanks

Hi, Open to online or in person. I don’t fully know exactly what I want or need yet to be honest! But, starting wedding planning and looking for help with design for decorations, day coordination and planning. Rates are to be discussed based on your capacity, experience and offerings.

Expression of interest: Looking for someone creative to help my fiancé and I plan our wedding. We’re after support with sourcing vendors, bringing our vision to life, and coordinating everything on the day. We’re currently in the early planning stages, so having someone guide us through the process would mean so much. Ideally, we’d love to have our wedding in October this year, but we understand this will depend on availability. We’re open to discussing different packages and pricing options. If this sounds like you or someone you know, please let me know!

I need a wedding planner for the day

Wedding coordinator to set up tables arrangements etc

I am looking for a perth based wedding planner. I would like for my wedding to be in Perth for a guest list of 25 no more than 30. I would love for my wedding to be in February I would need someone to help me with -finding a location. -finding a photographer -Food vendor

Looking to have a wedding planner assist with liaising with vendors 3 months out and being there in person on the day of our wedding to coordinate

Assist in coordinating (mostly with the bride) the planning of a wedding on the 12th September 2025. Help in liaisons between hire company, caterer, florists, venue. (The venue and caterer have been booked)

Looking for a set of helping hands with hospitality and/or event planning + management experience. Getting married at Clovelly Beach on Monday the 2nd of June, 2025. On a extremely tight budget, and so I have done almost all of the planning myself already. I have had some help cancel on me last minute; will need a extra set of hands ideally on-the-day to help set up, and/or coordinate the schedule with vendors. Ideally some time to go over the plan before-hand. I have family and friends able to help out in some areas, so I am flexible negotiating job requirements and corresponding payment :)

Helping plan a small intimate wedding

Looking for someone to assist with simple co-ordination tasks on the day of our elopement/wedding to make things run smoothy. Will be requied for a few hours from around 12-4PM. Tasks will include: - Ensuring table cards are set up at reception venue (restaurant in the CBD) and potentially delivering cake to restaurant - Transporting speakers & champagne glasses to wedding venue (in CBD) and setting up - Setting up chairs at ceremony (24 people attending); - Directing guests to ceremony room; - Playing music during ceremony (on speakers); - Serving champagne directly after ceremony; - Assiting florist with setup at ceremony if needed; - Assisting guests into taxis for transfer to reception. - Packing down speakers & champagne glasses and delivering them back to our home - Tidying up any rose petals after ceremony. - Other ad hoc tasks as may be needed on the day. Will need to arrange own transport (to collect items from Surry Hills and deliver to ceremony venue and restaurant, both in CBD).

Experienced Wedding planner/coordinator that will carefully plan with us and will make sure everything runs smoothly. Would be nice if you have a team of photo/videographer too.

Need a wedding planner for a hybrid indian / western wedding in October of this year

Wedding Coordinator to help setup day of wedding.

Need help with planning a wedding

Hello there! My partner and I are seeking an amazing person to help us in staying on top of our wedding preparations. Our wedding, with 65-80 guests expected, is set for November 25 on Tamborine Mountain in SE QLD, but our schedules have become unexpectedly busy. On top of that, my partner is currently recovering from knee surgery and she will be immobile for the next few weeks. As a result, we could definitely benefit from some extra help to ensure that everything runs smoothly leading up to our big day. While we have already made some progress with the planning and have a checklist, there is still quite a bit left to do. We are searching for someone who can assist us with tasks such as finalising vendor arrangements, coordinating with the venue, and managing the RSVPs. If you are highly organised, personable, and enthusiastic, we would be thrilled if you could give us a hand!

Same sex marriage. Looking for help finding a venue

Hi We are part of a professional networking group that meet at the Newnham hotel in Upper Mount Gravatt - every Tuesday afternoon at 4pm til 5.30 pm. We have ongoing work for a wedding planner. It will suit anyone locally in the area looking to grow their business & get more ongoing regular work. Lets talk to discuss please.

50 guest wedding at immerse

Wedding September 2024. Looking for a highly organised event planner / stylist to assist with the day and the recovery - Due date: Flexible

Looking for an experienced wedding planner - Must show history of wedding that you have planned - must have experience - Due date: Needs to be done on Saturday, November 18, 2023