Find a local events coordinator in Covent Garden
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Need event coordination services?
- Live shows
- Corporate events
- Trade shows and bazaars
- Weddings and parties
- … or anything else
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Notting Hill Gate
The West End
What do event management services include?
Your event manager will take care of all aspects on your event day and will likely fix any problems before you even know about them. Because event management isn’t about theming or decorations (although some offer this service), but how your event runs behind the scenes. Here’s what you can expect from working with an event manager:
Your event manager will start with a pre-planning discussion to confirm timelines and budgets, ensuring you’re on the same page. They’ll then arrange insurance and permits, liaising with local councils or governing bodies and conducting risk assessments for health and safety reports. Your event management service may include planning media and PR campaigns, along with producing marketing material to give your event maximum exposure. Finally, your event planner will develop a schedule or timetable for your event.
Venue & equipment hire
With your event looming, your corporate event manager will start organising venues and equipment. They’ll work to secure the best deal for you, identifying appropriate venues within your budget for your chosen date. They’ll handle contract review and negotiations for venues and suppliers and organise catering that fits your event theme and guest requirements. Your event manager will also arrange equipment hire, including audio-visual, marquees, toilets, fences, stages, lighting, and any decorations needed. They’ll coordinate all these suppliers and manage the deposits and final payments.
Hiring staff & third-party liaison
From MCs and wait staff to security personnel, all corporate events need staff for the efficient operation of an event. The role of an event manager is to ensure all positions are filled with qualified or experienced staff who are fully briefed on the expectations for the event. They’ll oversee staff activity during the event to make sure everything goes to plan. Your event manager will also liaise with third parties including speakers, sponsors, and entertainment.
Event day management
Finally, your event manager will help with managing your event on-the-day, arriving first on the scene, they’ll also probably be the last ones to leave. From setting up to cleaning up, your event manager will manage all aspects behind the scenes to ensure a seamless experience for all attendees. They’ll ensure venue logistics are locked down and will keep communication lines open during the event, without burdening you with questions or concerns. They’ll manage all supplier and event enquiries, as well as qualified or experienced staff and speakers, so you don’t have to.
Recent Events tasks in Covent Garden
Serve drinks, greet guests, help clean
St Giles, Greater London, WC2H
10th Aug 2022
30th birthday event on a rooftop in Bloomsbury. Need two people to help serve drinks, greet people at the start and guide to the roof, and ensure everything is tidy at the end (rubbish in bin bags, put any items in the kitchen, sweep, take down the rubbish) etc. - Due date: Needs to be done on Saturday, 20 August 2022 2:30PM to 7:30PM - 5 hours
Party Help To Serve Food and Drinks
Soho, Greater London, W1F
17th May 2022
We need 2 helps who can assist with handing out drinks/food during a party on Sunday, may 22nd. We dont have a formal sit-down breakfast/lunch so they would need to grab trays of food / drinks and serve our guests - Due date: Needs to be done on Sunday, 22 May 2022