An event decorator hanging up blue party decor for a special occasion.
An event decorator hanging up blue party decor for a special occasion.

Find a local events coordinator in London Covent Garden

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Need event coordination services?

  • Live shows
  • Corporate events
  • Trade shows and bazaars
  • Weddings and parties
  • … or anything else
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What do event management services include?

Your event manager will take care of all aspects on your event day and will likely fix any problems before you even know about them. Because event management isn’t about theming or decorations (although some offer this service), but how your event runs behind the scenes. Here’s what you can expect from working with an event manager:

Pre-event planning

Your event manager will start with a pre-planning discussion to confirm timelines and budgets, ensuring you’re on the same page. They’ll then arrange insurance and permits, liaising with local councils or governing bodies and conducting risk assessments for health and safety reports. Your event management service may include planning media and PR campaigns, along with producing marketing material to give your event maximum exposure. Finally, your event planner will develop a schedule or timetable for your event.

Venue & equipment hire

With your event looming, your corporate event manager will start organising venues and equipment. They’ll work to secure the best deal for you, identifying appropriate venues within your budget for your chosen date. They’ll handle contract review and negotiations for venues and suppliers and organise catering that fits your event theme and guest requirements. Your event manager will also arrange equipment hire, including audio-visual, marquees, toilets, fences, stages, lighting, and any decorations needed. They’ll coordinate all these suppliers and manage the deposits and final payments.

Hiring staff & third-party liaison

From MCs and wait staff to security personnel, all corporate events need staff for the efficient operation of an event. The role of an event manager is to ensure all positions are filled with qualified or experienced staff who are fully briefed on the expectations for the event. They’ll oversee staff activity during the event to make sure everything goes to plan. Your event manager will also liaise with third parties including speakers, sponsors, and entertainment.

Event day management

Finally, your event manager will help with managing your event on-the-day, arriving first on the scene, they’ll also probably be the last ones to leave. From setting up to cleaning up, your event manager will manage all aspects behind the scenes to ensure a seamless experience for all attendees. They’ll ensure venue logistics are locked down and will keep communication lines open during the event, without burdening you with questions or concerns. They’ll manage all supplier and event enquiries, as well as qualified or experienced staff and speakers, so you don’t have to.

Recent Events tasks in London Covent Garden

Party setup - balloons filling and setup, banners, decorations etc


Chinatown, Greater London

21st Sep 2023

1. Fill helium balloons 2. Set up banners 3. Setup other decorations 4. Tinsel curtains 5. Fill balloons and setup balloon arch - Due date: Needs to be done on Saturday, 23 September 2023

Serve drinks, greet guests, help clean


St Giles, Greater London, WC2H

10th Aug 2022

30th birthday event on a rooftop in Bloomsbury. Need two people to help serve drinks, greet people at the start and guide to the roof, and ensure everything is tidy at the end (rubbish in bin bags, put any items in the kitchen, sweep, take down the rubbish) etc. - Due date: Needs to be done on Saturday, 20 August 2022 2:30PM to 7:30PM - 5 hours

Party Help To Serve Food and Drinks


Soho, Greater London, W1F

17th May 2022

We need 2 helps who can assist with handing out drinks/food during a party on Sunday, may 22nd. We dont have a formal sit-down breakfast/lunch so they would need to grab trays of food / drinks and serve our guests - Due date: Needs to be done on Sunday, 22 May 2022