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We're getting married on 22 August 2026 and we're looking for a calm, organised person to be our on-the-day coordinator — the one who keeps everything (and everyone) moving so we can actually be present. The day at a glance: 50 guests, two venues and both are booked, the day is mapped out — we just need someone to run it Already locked in: venues and catering, photographer, videographer, wedding content creator, hair, and our own playlist for the reception. Bride is doing her own makeup. We're not hiring entertainment. Where we need you: Vendor wrangling — being the point of contact on the day so we're not the ones answering "where do I park?" five minutes before the ceremony Family photos — gently herding the right people into the right shots at the right time (we'll give you a shot list) DIY setup — we've kept the decor simple and personal; we'll need help getting it into place Timeline keeper — making sure we hit our marks without it feeling rushed About us: We're easygoing, organised, and not looking for a full wedding planner — just someone capable, warm, and unflappable to take the load off on the day itself. If you've coordinated weddings, run events, hosted at venues, or stage-managed in another life, we'd love to hear from you. In your offer, please include: A brief note on relevant experience (formal or informal — events background counts) Your availability on 22 August 2026 (we'd estimate around 8 hours on the day) Whether you can do a short prep call in the weeks before Looking forward to hearing from you!

All around on the day wedding coordinator

Hi there, I came across your profile and saw you have experience in event management, and I was wondering if you’d be open to assisting with coordination for my wedding. Ideally, I’d be looking for help with some set-up in the morning, including arranging ceremony chairs and tying bows to the aisle chairs (around six), as well as setting up reception tables with tablecloths, vases, candles, plates, and cutlery. I’d also need help setting up a champagne tower and welcome sign. From there, I’d love some light coordination support — guiding vendors like the DJ, celebrant, and caterers on where to go, assisting guests with directions, and liaising with the caterers to ensure things like the cocktail grazing table are set up nicely. There may also be a few small things like cake setup and any last-minute details. Please let me know if this is something you’d be interested in and your availability/pricing. 35/40 ppl $45 p/h Thank you so much! Kayla

Looking for someone to help coordinate my wedding on the day. Everything is booked in and vendors are locked in. It would just be the coordination of the runsheet and ensuring all items are in their correct place. Wedding is taking place in the rocks on the 10th of the 10th 2026

Coordinate with florist at church (in Randwick), then move items between church and reception venue in Rosebery. Set up at reception venue

Needing an on the day wedding coordinator, need to meet up a few months prior to organise

Hi, Looking at options for a on the day coordinator for my wedding in December 2026 - it will be to assist with overall coordination of the day including; -Liaison with suppliers and venue staff on the day -assist with any setup, guest flow, and timing management - also will be beneficial if also can assist with styling /floristry Wedding will be based in Bargo NSW - event running from 2:30pm until 11pm.

Wedding coordinator for the day, inquiring for options

Hi! Our wedding is 8 Nov and we'd love an on the day coordinator to ensure back of house is running smoothly. It's 32 people and at home across two locations, Linley Point and Glebe. Everything will be set up + styled, but we'd like someone to help with : 1. Troubleshooting on the day / ensuring everything runs smoothly 2.Ceremony Vendor Coordination - serving as the single point of contact for two vendors (Celebrant, Waitstaff), overseeing set up and breakdown, troubleshooting any vendor issues and ensuring deliveries arrive at the correct time 3. Ceremony flow - cuing music and processional timing, coordinating with officiant, and the wedding party, managing transitions between ceremony and cocktail hour 4. Reception Vendors - opening up the house for the reception + ensuring two vendors (Florist and chef) can have access to the house. Thank you!

We are organising a small intimate wedding on 13th March Looking for someone to be the go to person on the day, organising suppliers and ensuring the day runs smoothly It will be from 12-4pm

Job: Wedding Coordinator / On-the-Day Event Manager Date: Sunday 9 November 2025 Time: Approx. 8:00 am – 8:00 pm (around 12 hours, with breaks – timings flexible as final schedule is still being confirmed) Location: Royal Botanic Gardens Sydney – Lion Gate Lodge Details: We are looking for a reliable wedding coordinator to oversee our wedding day. You’ll be the go-to person on site, working alongside our stylist, caterer, musicians, photographer, florists, and bartenders to make sure everything runs smoothly so we can relax and enjoy. Your responsibilities will include: - Overseeing deliveries and supplier set-up from the morning (stylist, hire items, caterer, florals, musicians etc.) - Making sure the ceremony and reception spaces are styled and ready on time - Coordinating the day’s timeline (ceremony, canapés, dinner, speeches, cake cutting, first dance) - Acting as the main point of contact for suppliers and bridal party - Troubleshooting discreetly (wet weather plan, timing shifts, moving items, guest queries) - Helping transitions (ceremony → reception, speeches → dancefloor) - Supporting pack down handover to suppliers as your shift finishes in the evening Requirements: - Experience coordinating weddings or events (references a plus) - Strong organisational and people skills - Calm, proactive and professional - Comfortable managing a full day with good energy What we’ll provide: - Detailed run sheet & supplier contact list before the day - Meals, drinks, and breaks - Support from the stylist team + bartenders

Hi i am looking for an on the day wedding coordinator to coordinate vendors and guests on the day. No other planning needed for the wedding. Venue is at Clunes. likely need someone from sometime in the morning until after an early dinner and speeches. thanks

Require the services of an on-the-day coordinator for our wedding. Services would be required from 1:00pm to 5:00pm, 27 September 2025. Scope includes: - transporting of wedding sign to church (Chippendale) and then transporting sign to reception (Surry Hills) - providing organist and choir cues - coordinating bridal entrance, guiding bridal party, ensuring the ceremony flows smoothly - welcoming and managing guests to find their seats - working with florist and overseeing set up of church and reception space - take down of pews and tidy up

Wedding coordinator needed. All supplier, planning have be done. Intimate wedding, 65 guests, cocktail party, reception and ceremony at the same location. Someone with experience to assist us for a smooth, enjoyable wedding day xx

Wedding coordinator required for day of our wedding. Two planning sessions. And marking off guest names upon entry is required. Approximately 10-12 hours is required. Please let me know your best offer. Wrapping of flowers and marking off of guest names would also be appreciated.

One Wedding Planner wedding coordination on the day of the wedding. All vendor confirmations, runsheet prep. Includes travel within a metro area to Pyrmont venue. Two planning sessions. Also marking off of all guest names upon entry is required please

Small wedding of 30, Need someone to organise the flow of the event, music and emcee.. Event starts 6pm end at 10

Need someone to just co ordinate everything on the day of the wedding

Hi - we are getting married and looking for an on the day wedding coordinator. Wedding location: the Calyx, Sydney Botanic Gardens. Hours: Half day - 2pm to 9 pm (Cake served) + one meeting in advance and coordination with vendors in advance of the day. Your role: - Arrange and coordinate vendors; - ensure the day is running in accordance with plans - assist guests, bridal party - be a 'right hand' to the bride and the groom for their ordinary needs - be friendly, warm and respectful to guests and staff Skills: - Project management - communication skills - time management - Friendly and easy going - 'on top of the detail' We do not require set up or installation as that is covered by our event team and stylist / florist.

Large wedding to be run for club's function area - all aspects of this function need to be covered

Looking to have a wedding planner assist with liaising with vendors 3 months out and being there in person on the day of our wedding to coordinate

Assist in coordinating (mostly with the bride) the planning of a wedding on the 12th September 2025. Help in liaisons between hire company, caterer, florists, venue. (The venue and caterer have been booked)

Looking for a set of helping hands with hospitality and/or event planning + management experience. Getting married at Clovelly Beach on Monday the 2nd of June, 2025. On a extremely tight budget, and so I have done almost all of the planning myself already. I have had some help cancel on me last minute; will need a extra set of hands ideally on-the-day to help set up, and/or coordinate the schedule with vendors. Ideally some time to go over the plan before-hand. I have family and friends able to help out in some areas, so I am flexible negotiating job requirements and corresponding payment :)

Looking for someone to assist with simple co-ordination tasks on the day of our elopement/wedding to make things run smoothy. Will be requied for a few hours from around 12-4PM. Tasks will include: - Ensuring table cards are set up at reception venue (restaurant in the CBD) and potentially delivering cake to restaurant - Transporting speakers & champagne glasses to wedding venue (in CBD) and setting up - Setting up chairs at ceremony (24 people attending); - Directing guests to ceremony room; - Playing music during ceremony (on speakers); - Serving champagne directly after ceremony; - Assiting florist with setup at ceremony if needed; - Assisting guests into taxis for transfer to reception. - Packing down speakers & champagne glasses and delivering them back to our home - Tidying up any rose petals after ceremony. - Other ad hoc tasks as may be needed on the day. Will need to arrange own transport (to collect items from Surry Hills and deliver to ceremony venue and restaurant, both in CBD).

Experienced Wedding planner/coordinator that will carefully plan with us and will make sure everything runs smoothly. Would be nice if you have a team of photo/videographer too.

Need a wedding planner for a hybrid indian / western wedding in October of this year

Need help with planning a wedding

Same sex marriage. Looking for help finding a venue

Wedding September 2024. Looking for a highly organised event planner / stylist to assist with the day and the recovery - Due date: Flexible

Hello I’m getting married and need an event planner to help me plan my engagement and wedding 😊. - Due date: Needs to be done on Thursday, 20 October 2022