Find a local admin expert in Melbourne

Admin Assistant Needed We’re looking for a reliable, organised and detail-oriented admin assistant to assist with day-to-day administration. Tasks include: * Preparing quotes and invoices * Responding to customer calls, emails and enquiries * Managing bookings, agreements and customer records * Organising deliveries, collections and servicing * Tracking bookings, extensions and end dates * Following up on outstanding payments * General data entry, paperwork and office administration Requirements: * Good communication and organisational skills * Computer skills, including emails, spreadsheets and Microsoft Office * Previous admin experience preferred * Reliable, professional and able to work independently When making an offer, please include your relevant experience, availability and hourly rate. We look forward to hearing from you.

Looking for bridging PA / admin Role as my PA is going on maternity leave and my office is looking for a potential candidate . 3days per week (2-3 hours a day) . Core Business - Energy / property and Mining in Australia and Africa . Melbourne Office - Toorak Victoria

We run a highly reputable and leading Marriage Registry in South Yarra - running for 16 years now - and we are seeking to meet candidates to work with us on a permanent casual basis - mainly during week days - and possibly some weekends if available - with irregular but very flexible hours that might cross anywhere between 8am and 7pm on any day of the week. We don't mind if you only work one day a week - or just an afternoon here and there - or if you want to work many days - or whenever we mutually agree. The role is primarily Admin and Marketing - combined with solemnisation of small elopement marriages on various days. We have a rotating team of amazing humans who work ‘when it suits them’ across a full week. Most of them also have other outside roles and work with us part time. The person/s who join our team would have that special ‘joie de vivre’ to their character and would absolutely need to match the vibe of the rest of our team of exceptional celebrants. This would be best suited to persons with strong admin and great organisational skills with a focus on dealing with phone enquiries with couples from all over the world, plus the handling and booking of ceremonies - and completion of required paperwork. Candidate must be a Registered Marriage Celebrant to continue discussions. Some marketing know how would be an advantage to assist with promotion opportunities which is also part of the daily tasks, including some daily social media requirements. If you are an authorised Marriage Celebrant and seeking mainly daytime office work during the week then we’d love to meet you and we could explore the opportunities.

hi you answered an earlier advertisement for administrative assistant and I am following up on that advertisement please let me know how best arrange to meet you and get started the easiest way may be that you come to my office you can see how it is organised and what your role would be regards Andrew

looking for an experienced and reliable admin assistant experience in a legal office will be preferred dealing with diary E mails general correspondence filing of court documents and dealing with clients telephone enquiries etc

We’re a small, media agency looking for a reliable and highly organised person to provide ongoing admin support in house 2-3 days per week. We’re looking for someone who is excellent with Excel/spreadsheets, highly detail-oriented and comfortable working with numbers, data and reporting. Experience in media, advertising or an agency environment would be a big plus as would Xero software. What you'll be doing: Creating and maintaining Excel spreadsheets Preparing and updating media plans Inputting and managing campaign data Preparing post-campaign reports and summaries Checking data and ensuring accuracy across reports and spreadsheets Assisting with media campaign administration Accounts and invoicing support General administrative tasks as required Ideally, you'll have: Excellent Excel skills and confidence working with spreadsheets Strong attention to detail and accuracy Good organisational and time-management skills Experience with data entry and reporting An understanding of media plans and campaign reporting Experience with accounts, invoicing or bookkeeping would be highly desirable The ability to work independently and meet deadlines Clear and professional communication skills Experience in a media agency, advertising, marketing, accounts or administration environment would be ideal. Hours & rate $40 per hour Approximately 10 hours per week, with the potential for additional hours as the workload grows. We’re looking for someone who is interested in ongoing work and can become a reliable part of our day-to-day agency support. When applying, please tell us a little about your experience with Excel, media plans/reporting and accounts/invoicing, as well as your availability. Please also include examples of the types of spreadsheets, reports or administrative work you have previously managed.

VOID 2099 is a Melbourne based production and content company, photography, video, editing and design, with a growing client base across real estate, hospitality, automotive, education and more. Looking for someone strong on the business side, invoicing, bookkeeping, tax, general structure and admin, to work alongside me as the business grows. This could start as an ongoing arrangement and grow into something bigger for the right person, someone who’s genuinely interested in production and content as an industry, not just processing numbers. If you’ve also got a background in filmmaking or production, even better. Keen to chat about what this could look like long term for the right fit.

A hands-on Business/Operations Admin to handle daily operations, projects and finances, and support business growth. Key Responsibilities: Operations & Projects: Coordinate daily workflows, schedules, deadlines, and internal process improvements. Stakeholder Management: Oversee clients, contractors, trades, suppliers, and internal performance. Financial Oversight: Monitor budgets, project costs, quotes, invoices, and overall profitability. Key Requirements Background in operations, business, or construction/property management (highly preferred). Strong financial acumen, project management, and problem-solving abilities. Proactive, highly organized leader with excellent communication skills.

Looking for an organised, self starting virtual assistant to help me keep on top of admin. I run several projects at once, so I need someone who can pick things up quickly and work without a lot of hand holding. What I need help with: Inbox management: sorting, flagging what needs my attention and drafting straightforward replies Diary management: booking meetings, sending invitations and reminders Formatting and tidying documents, and basic proofreading Simple research and summarising it into short notes Keeping spreadsheets and files organised so I can find things Following up on outstanding items and chasing responses Around 5 hours per week to start with, ongoing. You can work your own hours as long as you check in daily and meet the deadlines we agree on. You will need good written English, solid attention to detail, and to be comfortable with Outlook/EM Client, Google Workspace and Microsoft Word. Discretion matters, as some of the work is confidential. Please tell me your availability and the kind of work you have done before when you make an offer.

Need someone to do 3-5 hours of face to face admin work for my small business, it’s a one off project. Must be willing to talk to people in person. But can be ongoing if all goes well. Can make up to 40$ an hour. Potential to make over 200$ in a weekend if you’re a hustler and willing to put in the work talking to multiple people.

Office Admin & Invoicing Assistant – Armadale Looking for a reliable, detail-oriented person to come into our Armadale office one day per week to assist with invoicing and general admin tasks for a small electrical contracting business. What's involved: Processing and sending invoices Basic data entry and filing Responding to emails or following up on outstanding invoices General admin support as needed You'll need: Good computer skills (experience with invoicing/accounting software a plus) Strong attention to detail Good communication skills Ability to work independently with minimal supervision One day per week in our Armadale office — day flexible and can be discussed. Suits someone with admin or bookkeeping experience looking for part-time work. Hourly rate is negotiable.

Junior Digital Administration and Policy Support Assistant A Melbourne-based organisation is seeking a reliable and technology-confident junior assistant. This entry-level casual role may suit a Year 10 or Year 11 student looking to gain practical workplace experience. Female students and young women interested in administration and policy support work are encouraged to apply. No previous work experience is required. Training, templates and clear instructions will be provided. Duties may include formatting organisational policies, updating policy registers and review dates, checking documents for accuracy, organising digital files, audit preparing forms and meeting notes, completing basic online research, and using Microsoft Word, Google Docs, Canva and approved AI tools. The successful applicant may also attend selected administrative appointments under supervision. Applicants should be organised, punctual, willing to learn, confident with computers and smartphones, respectful of confidentiality, and available after school, on weekends or during school holidays. To apply, please send: * a short résumé * a brief introduction * current school year level and availability * details of school achievements, awards, certificates, volunteering, leadership, projects or digital skills * parent or guardian contact details if under 18 Only shortlisted applicants will be contacted. We sincerely appreciate everyone who applies. The role will be paid in accordance with applicable junior employment and award requirements.

I’m a busy company Director and need someone tech-savvy to sit with me in person and help me navigate through an online membership/rewards application. Must be detail-oriented and familiar with online forms. Meeting in person at Port Melbourne or Caroline Springs. Simple task, won’t take long.

We need help with contacting patients that are due for their dental appointment. The job requires an excellent phone manner ,no accent. Experience in the dental industry or other health related professions is preferred. Ideally you would work on site and would be fully supported.

Hi there, I need someone to help with real estate compliance of files, including updating files and schedules on a pc , scanning documents, and minimal document binding is needed also . This will be 4 hours work with possible extra work the next day, at the same rate. Computer savvy and Real estate experience is helpful. Free secure car parking provided. Thank you

Office Admin & Invoicing Assistant – Armadale Looking for a reliable, detail-oriented person to come into our Armadale office one day per week to assist with invoicing and general admin tasks for a small electrical contracting business. What's involved: Processing and sending invoices Basic data entry and filing Responding to emails or following up on outstanding invoices General admin support as needed You'll need: Good computer skills (experience with invoicing/accounting software a plus) Strong attention to detail Good communication skills Ability to work independently with minimal supervision One day per week in our Armadale office — day flexible and can be discussed. Suits someone with admin or bookkeeping experience looking for part-time work. Hourly rate is negotiable.

Needs to come out onsite with our team leader to take photos and document processes clearly for future audits.

Admin support for sole trader. Scheduling, Invoicing, emails

Task is for a short chat only. My client's clinic business is looking for help from someone who has experience in office admin and support, preferably operations. Inc: - Clinic operations assistance and day-to-day issue management - Processing payments and reception duties (when required) - Being a proactive problem solver to ensure smooth clinic operations - Office supervisor experience and real-world problem solving - Helping build systems if necessary, working around existing systems, and improving workflows - Help with day-to-day operations - Working effectively with a director/manager and virtual secretaries Keen for 2 or 3 days depending on your availability per week (Malvern)