Find trusted wedding specialists in VIC

Looking for an organised, proactive on-the-day event coordinator for approximately 5 hours during our wedding celebrations. All vendors (catering, decor, entertainment) are already booked. We simply need someone reliable on the ground to oversee the timeline, troubleshoot, and keep the day running smoothly so our family can relax and enjoy. Key Responsibilities: Timeline & Flow: Keep events running roughly to schedule and gently prompt key moments. Vendor Liaison: Serve as the primary point of contact for vendor arrivals and setup questions. Light Setup & Transitions: Help move a few light items between spaces (e.g., directional signage, wishing well, gift table, or chairs). General Coordination: Keep an eye on guest flow and handle any small ad-hoc logistics. Details: Date: 10 December 2026 Hours: 9am - 2pm (5 hours total) Location: Chirnside Park (Exact location on confirmation) Requirements: Prior experience with event management, stage management, or wedding coordination preferred. Great communication skills, calm under pressure, and highly punctual. Please mention your relevant event/wedding experience when making an offer!

Wedding day coordinator for ceremony, set and pack down and coordinating

We’re looking for an organised, calm and reliable person to help coordinate our backyard wedding on Friday 29 January 2027. Everything is planned — we just need someone on the day to keep things running smoothly so we can actually enjoy it. This is not a full planner role — most of the work is done! We mainly need someone to manage timings, help oversee setup, and handle the changeover from ceremony to reception. ⸻ Event details • Location: Private property in Mount Duneed (Geelong area) • Date: Friday 29 January 2027 • Guests: ~80 people • Ceremony: 2:30 pm (guests arrive from 1:30 pm) • Cocktail hour: 3:00 pm • Dinner & dancing: From 5:30 pm • Finish: Around 10:30 pm ⸻ Hours needed Approx 9:00 am – 10:30 pm (happy to discuss shorter or split shift if needed). The morning will mostly be light supervision, setup checks, and coordinating deliveries — the main focus is smooth transitions once guests arrive. ⸻ Key responsibilities Morning setup (with some family help): • Oversee styling and placement (signage, flowers, menus, favours, etc.) • Check and coordinate deliveries: tables, chairs, dance floor, glass hire, toilets, bar setup • Make sure AV and lighting are ready for the evening • Help with minor finishing touches (e.g. umbrellas, arch, photo booth area, grazing table setup) During the day: • Welcome and brief any vendors (food, bar, celebrant, photographer, etc.) • Keep the timeline on track (ceremony, cocktail hour, dinner, speeches, dancing) • Coordinate the ceremony → reception changeover (chairs, bar, lighting, etc.) • Keep an eye on drinks and food stations, check guests are comfortable • Be the go-to person for any little problems so the couple and families can relax End of night: • Oversee pack-down of any hire items • Ensure personal items, gifts, and valuables are safely stored • Quick tidy / end-of-night check before leaving

Looking for on the day wedding coordination, help with set-up / styling and pack-down and ideally a van to pick up decorations and drop them off.

Venue: Bramleigh estate TBC Hi I'm looking for an On-the-Day Coordinator for my wedding on March 10th 2026, ceremony and reception will be at the one venue I will have everything booked printed out and you’ll be informed of any changes prior to the day Essentially just looking for someone to make sure things are running on time and smoothly on the day so I don’t have to stress

Looking for someone who maybe has a background in running events that would be an on the day coordinator for our wedding day.

On the day wedding coordinator. I would like someone to pick up a click and collect flower order, drop to venue and place on tables, then head to the gardens nearby and set up/coordinate the ceremony. Require 31/1/26

Looking for on the day wedding coordinator

Hi! Looking for an organised and efficient person to help out on our wedding day. It would be great to have someone there to guide the vendors, popping and pouring the champagne, topping up the ice, pressing play on the speaker, any emergency weather assistance, keeping an eye on the time, general troubleshooting, and help with the pack down afterwards. There will be about 35 guests, and we have the space from 12-7pm. Please be in touch if you are interested and I'll send through more details! I look forward to hearing from you.

- Helping with set up - ensuring all vendors are setting up the required tasks - directing vendors what to do if needed - sending text message updates & photo updates to the bride/ maid of honour - ensuring everything is perfect & straightening everything that needs to be adjusted From 10 am - 3pm

We are looking for on the day wedding coordinator in our DIY wedding on November 16, 2024. Location: Hildebrand Ridge Organic Vineyard, Cottles Bridge VIC Guests: 50 Responsibilities: Help set up the DIY stuffs, greet the guests, help in the timeline of the day, etc We got a caterer and someone who serves the drinks. Time of wedding is 4:00PM to 10:00PM

Hi there, Looking for a wedding coordinator for our wedding. Particularly looking for someone to run set up and pack up, and coordinate the event for around 6-7 hours. - Due date: Needs to be done on Saturday, 26 August 2023

Someone to provide on the diary coordination of our wedding at home so arranging vendors and supplirs such as florist, bar, food, music etc to setup - Due date: Needs to be done on Saturday, 25 March 2023

I need a wedding planner for the day

I am looking for a perth based wedding planner. I would like for my wedding to be in Perth for a guest list of 25 no more than 30. I would love for my wedding to be in February I would need someone to help me with -finding a location. -finding a photographer -Food vendor

Hello there! My partner and I are seeking an amazing person to help us in staying on top of our wedding preparations. Our wedding, with 65-80 guests expected, is set for November 25 on Tamborine Mountain in SE QLD, but our schedules have become unexpectedly busy. On top of that, my partner is currently recovering from knee surgery and she will be immobile for the next few weeks. As a result, we could definitely benefit from some extra help to ensure that everything runs smoothly leading up to our big day. While we have already made some progress with the planning and have a checklist, there is still quite a bit left to do. We are searching for someone who can assist us with tasks such as finalising vendor arrangements, coordinating with the venue, and managing the RSVPs. If you are highly organised, personable, and enthusiastic, we would be thrilled if you could give us a hand!

50 guest wedding at immerse

Looking for an experienced wedding planner - Must show history of wedding that you have planned - must have experience - Due date: Needs to be done on Saturday, November 18, 2023