Personal Assistant Jobs in Gold Coast

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Personal Assistant tasks in Gold Coast

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AI-Powered Project / Operations / Executive Assistant – Part-Time Trial Seeking a capable project manager, executive assistant, senior administrator, or operations assistant to support a clinician-led health technology startup and related business projects. This role suits someone organised, proactive, reliable, and confident using AI tools such as ChatGPT and Claude to structure information, summarise tasks, create documents, and turn ideas into action plans. Formal project management qualifications are not required. Strong administration, written communication, initiative, and follow-through are more important. Initial engagement: • 4-week trial • Approx. 10–15 hours/week • Fixed fee: $500/week • Potential ongoing work • ABN preferred Tasks: • Maintain task lists and project notes • Follow up developers, contractors, and stakeholders • Prepare executive / boardroom-style briefs • Create timelines, Gantt charts, financial summaries, and updates • Assist with research, documentation, privacy/compliance, and marketing support • Organise Google Drive / Docs / Notion-style information • Convert notes and discussions into clear next steps • Provide twice-weekly progress updates Essential: • Strong ChatGPT / Claude / AI experience • Excellent written English • Strong admin and organisational skills • Able to work independently • High attention to detail • Reliable communication Preferred: • EA, admin, operations, or project coordination experience • Startup or small business support • Experience with software developers • Canva, PowerPoint, Notion, Google Docs/Drive When applying, include: 1. Brief experience summary 2. Examples of similar work 3. AI tools you use 4. Availability over the next month Screening question: Describe a task where you used ChatGPT, Claude, or another AI tool to improve efficiency. What was the task, tool, and outcome?

Thu Jun 11 2026

about 15 hours ago

Open

Bookkeeping / Xero Help Needed – Immediate Start Looking for someone experienced with bookkeeping & Xero to assist with my used car dealership business. I currently have multiple unprocessed BAS statements and bookkeeping tasks ranging from small catch-up work to potentially ongoing long-term support. Would also prefer someone willing to help train me personally on Xero along the way. Flexible arrangement: Short-term or ongoing Casual / contractor / freelance Immediate start preferred Ideal if you have experience with: Xero BAS preparation Automotive dealership bookkeeping Reconciliations & overdue bookkeeping catch-up Please message with: Your experience Availability Hourly rate Whether you can assist in-person or remotely Located in Brisbane.

Kuraby QLD 4112, Australia

Wed Jun 10 2026

1 day ago

Open

I’m looking for an accountant to assist with a limited-scope retrospective review of my company accounts from FY22 to current. I’ve updated the P&L in QBO and drafted the BAS returns, and it looks about right, but I’m not 100% sure. Will need to speak to the ATO to get an extension. The company has had multiple small activities running through it, although it has low revenue, and I’m seeking a practical tidy-up and correction rather than broad advisory work. Specifically, I’m looking for help with: - PSI contractor income and allowable deductions - Correct approach with company share trading activity (balance sheet vs P&L treatment, net gains/losses) - Approach towards my small online business income, expenses, and losses to ensure correct accounting and tax treatment - Review and advise of Personal Services Income (PSI) approach - Any missed or incorrectly classified deductions - Examination of financial statements and general ledger transactions - Assess for relevant small business tax concessions, including the Instant Asset Write-Off. - Liaising with the ATO regarding extension of submission date, payment plan and remission of fees/penalties - Lodging final returns and BASs I am not seeking restructuring, R&D, or high-level tax strategy at this stage, just an accurate reclassification, review and submission of outstanding years to ensure the taxable position is correct. I’m looking to minimize the tax obligation and to get a deal around ATO fees, as I understand I can request to have these removed. Ideally you'll manage this with the ATO. Ideally, this would be a time-boxed engagement or fixed fee. Thanks in advance, and I look forward to hearing from you. Once awarded: I will provide QBO access, add you as an agent to the ATO business portal, and provide Google Drive folder with everything you need to do the job.

Wed Jun 10 2026

1 day ago

Open

Any accountants out there willing to help me with my personal and company tax returns

Southport QLD, Australia

Wed Jun 10 2026

1 day ago

Open

Zoho CRM Consultant Required – Construction / Trades Industry Experience Essential We are seeking an experienced Zoho CRM consultant to assist with the design and implementation of a CRM for a specialist construction subcontractor. This is not a standard sales CRM implementation. Our business operates within the commercial construction industry and requires Zoho to manage opportunities from tender receipt through estimating, quote management, contract review, contract negotiation, project award and ongoing contract administration. Mandatory Requirements: Applicants must have demonstrated experience implementing Zoho CRM (or similar systems) for: * Construction companies * Building contractors * Trade subcontractors * Fitout contractors * Civil contractors * Project-based construction businesses Please do not apply if your experience is primarily in: * Real estate * Marketing agencies * Professional services * Retail * Generic sales CRM implementations Scope of Work We require assistance with: * CRM architecture and workflow design * Construction-specific pipeline development * Custom modules and field design * Automation and notification workflows * Dashboard and reporting development * Contract and variation tracking * Integration planning with estimating and project management systems * Best-practice construction industry workflows To Apply Please provide: 1. Examples of construction or trade businesses you have implemented Zoho CRM for. 2. Screenshots or demonstrations of similar systems (with client information removed). 3. Details of the modules, dashboards and automations implemented. Only applicants who have worked directly with construction subcontractors and understand tendering, estimating, contract reviews, progress claims, variations and commercial project delivery will be delivered. Cost is for an inital 30 minute consultation.

Tue Jun 09 2026

1 day ago

Open

We are a small shopfitting company based in Melbourne and are looking for a reliable bookkeeper/accountant to assist with: BAS preparation and lodgement Bookkeeping Payroll assistance GST and tax compliance General accounting support Experience working with small businesses would be preferred.

Tue Jun 09 2026

2 days ago

Open

Looking for a registered tax agent to prepare and lodge my personal income tax returns for FY22, FY23, FY24, and FY25. About my situation: - Sole director of a private company - Personal income each year is director fees only (FY22: TBF, FY23: $70k, FY24: $70k, FY25: $27.5k) - No rental properties, no shares held in personal name, no foreign income - Personal concessional super contributions made in previous years (FY22, FY23 & FY24) - All returns overdue - Failure to Lodge (FTL) penalty remission requests required Scope: - Prepare and lodge personal tax returns for FY22, FY23, FY24, FY25 - Identify and claim any eligible personal deductions - Lodge Notice of Intent to Claim a Deduction for any personal super contributions - Submit FTL penalty remission requests with reasonable cause grounds - Advise on payment plan options for tax owing - Brief written advice on personal tax setup going forward (FY26) What I'll provide: - Director fees figures from company financial statements - Single Touch Payroll reports (data should pre-fill into myGov) - Super fund statements showing personal contributions - Bank statements for any personally-earned interest Requirements: - Registered tax agent (will verify at tpb.gov.au) - Fixed fee for all three returns + FTL remission - Expected timeline: lodge within 2-3 weeks of engagement Please include in your quote: - Tax agent registration number - Fixed fee - Any additional fee for FY26 forward advice - Indicative timeline

Tue Jun 09 2026

2 days ago

Open

Looking for a registered tax agent to prepare and lodge my personal income tax returns for FY23, FY24, and FY25. About my situation: - Sole director of a private company - Personal income each year is director fees only (FY23: $70k, FY24: $70k, FY25: $27.5k) - No rental properties, no shares held in personal name, no foreign income - Personal concessional super contributions made in previous years (FY23 + FY24) - All returns overdue - Failure to Lodge (FTL) penalty remission requests required Scope: - Prepare and lodge personal tax returns for FY23, FY24, FY25 - Identify and claim any eligible personal deductions - Lodge Notice of Intent to Claim a Deduction for any personal super contributions - Submit FTL penalty remission requests with reasonable cause grounds - Advise on payment plan options for tax owing - Brief written advice on personal tax setup going forward (FY26) What I'll provide: - Director fees figures from company financial statements - Single Touch Payroll reports (data should pre-fill into myGov) - Super fund statements showing personal contributions - Bank statements for any personally-earned interest Requirements: - Registered tax agent (will verify at tpb.gov.au) - Fixed fee for all three returns + FTL remission - Expected timeline: lodge within 2-3 weeks of engagement Please include in your quote: - Tax agent registration number - Fixed fee - Any additional fee for FY26 forward advice - Indicative timeline

Tue Jun 09 2026

3 days ago

Open

We require support across 4 entities, plus personal admin, for general communications (email inbox managment, replies, digital filing) plus social media management; for the right person there is additionally account reconciling in Xero and accounts receivable/payable support work required. About 1 day a week as an ongoing support needed, initially in person for a block of one day until workflow is established then move to VA style flow to spread the work out across the week remotely woudl work fine. Price quoted is hourly rate estimate, but open to discussion based on experience.

Cobaki NSW 2486, Australia

Tue Jun 09 2026

3 days ago

Open

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Last updated on 11th Jun 2026

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