Event Planning Checklist

It’s the time of year for Christmas parties, New Year’s Eve celebrations and weddings with friends and family. We love "Event Planning Checklist"

Event Planning Checklist

It’s the time of year for Christmas parties, New Year’s Eve celebrations and weddings with friends and family. We love nothing more than putting on a good party filled with fun and laughter but it can also stressful.

Shopping, cooking, cleaning and putting on a smile can all be a bit exhausting, but being planned and organised will help you breeze through your event so you can truly enjoy yourself.

Putting together a event planning checklist will help you get through without losing your cool.


Creating a budget no matter how large or small your event may be is key. Splitting out food/ catering, drinks, entertainment, event staffs and decorations so that there are no surprises along the way.

For larger events, keep a active run sheet of all expenses so you always know where you stand financially.

Shop around
Take time to look at different venues and option when it comes to decorations and entertainment such as photo booths and furniture because there are real bargains to be had. It’s important to do your research and negotiate if you feel comfortable on extras such as installation and pack-down.

Key event questions to ask yourself
– Do you need an MC or host?
– What’s the timeline for arrivals, food, entertainment etc.
– Have you paid deposits?
– Is there are seating plan?
– Do you need to organise event transportation?


event planning checklist invitations
Source: Ceci Style

Make sure your invitations are sent with plenty of notice, at least a month or two. More importantly if you need RSVP’s follow up people who haven’t responded along with any dietary requirements.

If it’s an event where participants have to register and pay, setting up online registration via websites such as Eventbrite make it super easy to keep track.

Holding a large-scale public event? You’ll also need to consider the following:

1. Local Government requirements
2. Marketing & promotion
3. Permits and licenses (council, food, drinks, entertainment, road closures)
4. Risk management & contingency plans e.g. first aid, wet weather
5. Security
6. Waste management
7. Traffic management
8. Cleaning and maintenance planning
9. Volunteers

On the day
Be organised by having everything ready, if you are getting help from other people, make sure they are briefed on what they need to do and when.

For a larger event, make sure other people have contractors phone numbers because the organizer is bound to be pulled in a million directions.

If anything such as decorations and table settings, can be set up hours in advance, do so, you’ll be thanking us later when you’re not running around trying to finish off everything before guests arrive.

event planning checklist table
Source: Exquisite Events

Most importantly, remember to have fun, talk to people and enjoy yourself.

No one wants to clean up after an event so it’s best to hire a service or outsource it your cleaning to Airtasker. You deserve a well-earned rest!

event setup by Airtasker

Thank you letters to people who helped out with food or at the event is important to show your appreciation for all their efforts.

Finally close your budget and make sure all payments are made along with a debrief for larger events so you know what to improve on next time.

Halloween Decoration Ideas

Throwing a Halloween party this weekend? We’ve found some last minute DIY decorations to help get your house looking fantastically "Halloween Decoration Ideas"

Halloween Decoration Ideas

Throwing a Halloween party this weekend? We’ve found some last minute DIY decorations to help get your house looking fantastically ghoulish. Here are 10 halloween decorations set to make your home look as good as your costume.

1. BOO!

Source: Buzzfeed

Perhaps the easiest decoration just get a sheet of black cardboard and you’ve got an instant ghostly fridge.

2. First impressions

Source: Listotic

Make an entrance with this cardboard last minute project. You’ll have a monster of a time.

3. Hipster pumpkins


Pumpkin carving can get mighty messy so why not showoff your painting skills instead. Perhaps you could even get guests to BYO their own creations and have a prize for the best looking pumpkin.

4. Mummy mason jars

Source: Home to Indy

Mummify recycled jars with bandaging and craft store purchased googly eyes. Just don’t forget to add the tea light candles and light when it gets darker.

If you need a helping hand there are thousands of Airtaskers ready to help you out.

5. Glowing ghosts

Source: Buzzfeed

You can stick these glowing balloons all throughout the house, even in some cupboards for an extra scare. Just crack a glow stick and place into a blown up balloon.

6. Pumpkin cooler

Source: Princess Pinky Girl

At the end of the day it’s still a party and drinks need to remain cold at all times. Staying with the theme, crave out the inside of a pumpkin and place in a glass bowl with ice.

7. Classy garland

Source: Home to Indy

It doesn’t have to be all fake blood and pumpkins – use colours orange, black and white in new original ways. To make this garland just buy different bits of ribbon (even ask for offcuts to save money) and away you go.

8. Bloody candle

Source: Princess Pinky Girl

Who are we kidding, it’s the one time of the year where it’s blood-themed decorations are acceptable. This is simple to recreate by melting red candle wax onto a white candle.

9. Scary bottles


Another chance to get out the paint brush and convert wine bottles into works of halloween art.

10. Milky ghosts

Source: Buzzfeed

Line the backyard or balcony with these recycled milk bottles that have been made to look like ghosts thanks to the help of a Sharpie.

If you’re got any other halloween party tips, let us know in the comments below.